Initial Annual Inspection Service
Equip: 0 (initial inspection)
https://www.ebiotrack.com/inspection.php?iid=28805
Inspection Flag: This is the only equipment approved for the inspection, UNLESS this is also a PT clinic. See More below for those assets that are also approved.
Electronic BP Machine(s)
Patient Thermometer(s)
Patient Scale(s)
EKG Machine(s)
AED(s)
A1C Machine(s)
PT/INR Machine(s)
Autoclave(s)
If this is a PT (Physical Therapy) site, then please inspect the following as well.
Grip Gauge(s)
Thumb Gauge(s)
Hydrocollator(s)
Hygrometer(s)
Mechanical Table(s)
E-Stem(s)
MedEx Cold Laser(s)
Ultrasound(s)
8/11 KKelch sent purchasing support an email for scheduling
8/6/2025 Sramen - found that the location was linked to the incorrect district and was not populating on the ASC dashboard. District is updated now.
7/31 KHardison, received email from case 00515231 :This new clinic will be open and go live 9/2/2025, calibration can be scheduled any time after 9/2. Updated due date to 9/30.
🔧Work Performed
Inspected 5 pieces of equipment. Completed ebiotrack inspection report.
🔍Technician Findings
9/5/2025 Zachary Stieben arrived on site. Found 5 pieces of equipment to be inspected.
⚠️Problem Description
Initial Annual Inspection Service
Equip: 0 (initial inspection)
https://www.ebiotrack.com/inspection.php?iid=28805
Inspection Flag: This is the only equipment approved for the inspection, UNLESS this is also a PT clinic. See More below for those assets that are also approved.
Electronic BP Machine(s)
Patient Thermometer(s)
Patient Scale(s)
EKG Machine(s)
AED(s)
A1C Machine(s)
PT/INR Machine(s)
Autoclave(s)
If this is a PT (Physical Therapy) site, then please inspect the following as well.
Grip Gauge(s)
Thumb Gauge(s)
Hydrocollator(s)
Hygrometer(s)
Mechanical Table(s)
E-Stem(s)
MedEx Cold Laser(s)
Ultrasound(s)
📧
Email:Re: EMSAR Request for service at CareATC - OKC South Walker
Completed Aug 11, 2025
From: mayrarodriguez@careatc.com
To: purchasingsupport@careatc.com
Cc: kaitlyn.kelch@emsar.com, kimfeldman@careatc.com, katieblackmon@careatc.com
Hi Jennifer,
That date should work just fine.
Mayra Rodriguez
Associate Area Operations Director
CareATC, Inc.
4500 S 129th E Ave, Ste 191
Tulsa, OK 74134
O: 918.948.6360
www.CareATC.com<https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.careatc.com%2f&c=E,1,UlLT-wj01WtTlNQqNPeD36-2B9DBRyDdpbUieiZ_YhwmiaJR9iGscSBTdQFmY45YZAm922Lwy66bJI1oDlV4CYOCiM
📧
Email: EMSAR Request for service at CareATC - OKC South Walker
Completed Aug 11, 2025
To: purchasingsupport@careatc.com
CC:
BCC: kaitlyn.kelch@emsar.com
Attachment: --none--
Subject: EMSAR Request for service at CareATC - OKC South Walker
Body:
Hi Purchasing Support,
I hope you’re doing well. It’s time for your annual inspection of the biomed equipment at CareATC - OKC South Walker. We’d like to schedule the inspection to ensure everything is in compliance and functioning properly.
We currently have availability on 9/5 with an arrival window between 9 and 10 am. Please
Jul 31, 2025 2:33pm
@Zachary Stieben @Kaitlyn Kelch Received email from case 00515231 :This new clinic will be open and go live 9/2/2025, calibration can be scheduled any time after 9/2. Updated due date to 9/30.
@Stephanie Ramen
📅
WO-01292728 - Inspection - Oklahoma City - CareATC - OKC South Walker
Sep 5, 2025 10:00am – 4:00pm
Work Order: WO-01292728
Account: CareATC
Customer Case Number:
Location: CareATC - OKC South Walker
Address: 8100 S Walker Ave, #220, Oklahoma City, OK 73139
Manufacturer:
Model #:
Serial #:
Contact Name: Purchasing Support
Contact Phone: 918-947-6607
Contact Email: purchasingsupport@careatc.com
Timeline
📞
Case Linked Jul 17, 4:06 PM
Case Number:00511537
Subject:eBiotrack - New Inspection Created
Status:Closed
📋
▶
2
Work Order Created Jul 18, 8:11 AM
Work Order Created → Status: Ready for Scheduling
📅
Status: Ready for Scheduling by John Rolston
From:Entered
To:Ready for Scheduling
Duration in Previous:0m
⏳2.0 business days
👷
▶
2
Technician Assigned Jul 21, 10:56 AM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Kaitlyn Kelch
From:Ready for Scheduling
To:Assigned
Duration in Previous:3d 2h
🚨16.0 business days
🗓️
▶
2
Status: Scheduled Aug 11, 3:02 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Kaitlyn Kelch
Scheduled For:2025-09-05T14:00:00.000+0000
🚨19.0 business days
🚗
Status: Tech Off Site by Zachary StiebenSep 5, 9:01 AM
From:Scheduled
To:Tech Off Site
Duration in Previous:24d 17h
✔️
Status: Completed by Zachary StiebenSep 5, 10:11 AM
From:Tech Off Site
To:Completed
Duration in Previous:1h 9m
🚗
▶
3
2x Travel Added Sep 5, 2:42 PM
2x Travel Added → 3x Labor Added → Status: Closed
⏱️
3x Labor Added
Type:Labor
Status:Open
Qty:3.75, 1.1666666666667, 3.8333333333333
🏁
Status: Closed by Zachary Stieben
From:Completed
To:Closed
Duration in Previous:4h 33m
⏳3.0 business days
📄
Status: Ready to Bill by Diane PattonSep 9, 11:54 AM
From:Closed
To:Ready to Bill
Duration in Previous:3d 21h
📨
▶
2
Status: Invoice Pending Sep 9, 12:01 PM
Status: Invoice Pending → Status: Invoiced
💰
Status: Invoiced by Diane Patton
From:Invoice Pending
To:Invoiced
Duration in Previous:1m
⏳2.0 business days
🧾
Invoice Created Sep 10, 7:38 PM
Invoice Number:SM-240376
Bottlenecks
Ready for Scheduling
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days
Assigned
Duration: 16.0 business days (threshold: 4.0 business hours)
Exceeded by 15.5 business days
Scheduled
Duration: 18.6 business days (threshold: 2.0 business days)
Exceeded by 16.6 business days
Closed
Duration: 2.7 business days (threshold: 1.0 business days)