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WO-01296656 ↗ ServiceMax

Armstrong Pet Hospital • Virtual Tech - Field Repair • P3

📍 Armstrong Pet Hospital — 1710 Shaw Ave, Clovis CA, 93611

Aug 8, 2025 → Sep 9, 2025

✅ Completed
P3
SLA Clock
3 business days from creation · Target: Aug 13, 2025
✗ SLA Missed (15 biz days late)
Active: 18 biz days
Paused: 4 biz days
Budget: 3 biz days
🕐 Clock stopped: Completed (Sep 10, 2025)
SLA Target
▶ Clock Running
Status: Created
Aug 8 → Aug 8, 2025
0 business days (counted)
Running total: 0 of 3 biz days used
▶ Clock Running
Status: Ready for Scheduling
Aug 8 → Aug 8, 2025
0 business days (counted)
Running total: 0 of 3 biz days used
▶ Clock Running
Status: Assigned
Aug 8 → Aug 8, 2025
0 business days (counted)
Running total: 0 of 3 biz days used
4d
▶ Clock Running
Status: Scheduled
Aug 8 → Aug 14, 2025
4 business days (counted)
Running total: 4 of 3 biz days used
▶ Clock Running
Status: Tech On Site
Aug 14 → Aug 15, 2025
1 business day (counted)
Running total: 5 of 3 biz days used
▶ Clock Running
Status: Completed
Aug 15 → Aug 15, 2025
0 business days (counted)
Running total: 5 of 3 biz days used
1d
▶ Clock Running
Status: Incomplete
Aug 15 → Aug 18, 2025
1 business day (counted)
Running total: 6 of 3 biz days used
⏸4d
⏸ Clock Paused
Status: Awaiting Parts
Aug 18 → Aug 22, 2025
4 business days (not counted)
4d
▶ Clock Running
Status: Reschedule
Aug 22 → Aug 28, 2025
4 business days (counted)
Running total: 10 of 3 biz days used
7d
▶ Clock Running
Status: Scheduled
Aug 28 → Sep 9, 2025
7 business days (counted)
Running total: 17 of 3 biz days used
▶ Clock Running
Status: Tech On Site
Sep 9 → Sep 10, 2025
1 business day (counted)
Running total: 18 of 3 biz days used
Created: Aug 8, 2025 Completed: Sep 10, 2025
Business Days Used 18 / 3
0 3d budget +15d over
Show SLA Clock Detail (11 periods)
Period Status Clock Biz Days Running Total
Aug 8 → Aug 8 Created ▶ Running 0 0 / 3
Aug 8 → Aug 8 Ready for Scheduling ▶ Running 0 0 / 3
Aug 8 → Aug 8 Assigned ▶ Running 0 0 / 3
Aug 8 → Aug 14 Scheduled ▶ Running 4 4 / 3
Aug 14 → Aug 15 Tech On Site ▶ Running 1 5 / 3
Aug 15 → Aug 15 Completed ▶ Running 0 5 / 3
Aug 15 → Aug 18 Incomplete ▶ Running 1 6 / 3
Aug 18 → Aug 22 Awaiting Parts ⏸ Paused 4
Aug 22 → Aug 28 Reschedule ▶ Running 4 10 / 3
Aug 28 → Sep 9 Scheduled ▶ Running 7 17 / 3
Sep 9 → Sep 10 Tech On Site ▶ Running 1 18 / 3
Dispatch 0.0d
Material Management 4.7d
Coordinators 17.8d
Field Work 1.8d
Incomplete 2.0d (excluded)
Billing 14.8d
✗ SLA Missed
Dispatch
0.0 days
Material Management
4.7 days
Over SLA
Coordinators
17.8 days
Over SLA
Field Work
1.8 days
Incomplete (excluded from total)
2.0 days
Billing
14.8 days
Over SLA
Created: Aug 8, 2025 Due: Aug 29, 2025 Completed: Sep 10, 2025 (11 days late)
📅
22.4 days Total Age
⏱️
14.8d in Ready to Bill Longest Stage
🔄
14 transitions Status Changes
⚠️
27.5d over Total Delay
📦
1 orders, 0 quotes Parts & Quotes
📝
13 lines Work Details
🏠
2 visits On-Site Trips
👤
Self-Scheduled Scheduling
🔄
2 On-Site Visits (1 reschedule)
2 on-site visits — follow-up trip required
👤 Self-scheduled by Omar Serrano — scheduling delays attributed to technician, not coordinators
Visit 1 Aug 14, 2025
Visit 2 Sep 9, 2025

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00516875
<no subject>
Closed
Name: Ernie Phone: 5598184072 Email: lunadiosa9@gmail.com Notes: Unit is not displaying the temperature and not warming correctly Site: Armstrong Pet Hospital City: ClovisCity: CA Model: LW Scientific - Ready Warm Model: LW Scientific - Ready Warm Model Type: Plate Warmer Asset ID: 13215631 Site: Armstrong Pet Hospital - Armstrong Pet Hospital<https://www.ebiotrack.com/sites.php?sid=23576> Serial #: 000027967
Priority
Standard
Origin
Email
Reason
New Case
Contact
Ernie Ernie
Owner
Virtual Tech
Created
Aug 6, 2025
Work Orders from this Case (2)
WO-01296175 Invoiced
Virtual Tech • Virtual Tech
Created: Aug 6, 2025 • Closed: Aug 8, 2025
WO-01296656 (current) Invoiced
Virtual Tech - Field Repair • Omar Serrano
Created: Aug 8, 2025 • Closed: Sep 9, 2025
Completed with significant delays
Invoiced • 208 days old
🚨
Primary Delay 14.8 days stuck in "Ready to Bill"
⏱️
Total Delay 27.5 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
0.2d / 1.0d SLA
Assigned
1.0d / 0.5d SLA
Scheduled
11.6d / 2.0d SLA
Tech On Site
1.6d / 1.0d SLA
Incomplete
2.0d
Awaiting Parts
4.7d / 3.0d SLA
Reschedule
5.0d / 2.0d SLA
Completed
0.3d / 1.0d SLA
Closed
2.0d / 1.0d SLA
Ready to Bill
14.8d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

9/2/2025 Sramen - Removed the serviced date that was added prematurely.


8-28 Mburris email sent to POC


8/22/2025 Sramen - Updated due date and removed delay code. 

8-14 Mburris called site tech might not make HWY may be shut down due to fires 

8-8 Mburris email from POC ....Yes this works for us

8-8 Mburris email sent to POC

🔧 Work Performed
Arrived on site and began by inspecting power supply to ensure proper power. Once power supply confirmed functioning removed panel that holds all wiring began testing for power along the wiring and finally found input power to intelligent temperature controller but no output power. This gives indication that new ITC is needed 9/9 arrived on site and checked in with front desk to call poc. Poc allowed me access to unit and gave me part ordered. Began removal of old PDI ITC and installed new PDI ITC. Once unit put back together did notice unit might need to be calibrated. Called manufacture to confirm and was placed in a call back list. Once manufacture called back they did confirm unit would need to be calibrated. They said they would email instructions but after waiting 15 minutes no email came through so called again. Representative informed me they would resend email and this time email was Recieved. Calibrated PDI AND set temp to ensure unit functioning as intended.
🔍 Technician Findings
Unit found removed from wall and customer states temperature does not change
⚠️ Problem Description
Troubleshoot Temp controller issue on Ready Warm unit. Notes: Unit is not displaying the temperature and not warming correctly Site: Armstrong Pet Hospital City: ClovisCity: CA Model: LW Scientific - Ready Warm Model: LW Scientific - Ready Warm Model Type: Plate Warmer Asset ID: 13215631 Site: Armstrong Pet Hospital - Armstrong Pet Hospital Serial #: 000027967 https://www.ebiotrack.com/workorder.php?wo=67333

Timeline

📞
Case Linked Aug 6, 2:43 PM
Case Number: 00516875
Subject: <no subject>
Status: Closed
3.0 business days
📋
2 Work Order Created Aug 8, 8:36 AM
Work Order Created → Status: Ready for Scheduling
📅
Status: Ready for Scheduling by Derek Reynolds
From: Entered
To: Ready for Scheduling
Duration in Previous: 0m
👷
2 Technician Assigned Aug 8, 10:21 AM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Michael Burris
From: Ready for Scheduling
To: Assigned
Duration in Previous: 1h 44m
🗓️
2 Status: Scheduled Aug 8, 6:41 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2025-08-14T18:00:00.000+0000
4.7 business days
🔧
Status: Tech On Site by Omar Serrano Aug 14, 4:39 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 5d 21h
⏱️
3 5x Labor Added Aug 14, 11:25 PM
5x Labor Added → Status: Completed → Expenses Added
✔️
Status: Completed by Omar Serrano
From: Tech On Site, Completed
To: Completed, Incomplete
Duration in Previous: 6h 47m, 0m
💵
Expenses Added
Type: Expenses
Status: Open
Qty: 1
2.1 business days
📦
2 Parts Requested Aug 18, 2:44 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Wendy Argueta
From: Incomplete
To: Awaiting Parts
Duration in Previous: 3d 15h
💵
Expenses Added Aug 19, 10:02 AM
Type: Expenses
Status: Open
Qty: 1
4.0 business days
🔩
2 Parts Added Aug 22, 12:12 PM
Parts Added → Status: Reschedule
🔄
Status: Reschedule by Brittney Burba
From: Awaiting Parts
To: Reschedule
Duration in Previous: 3d 21h
⚠️ 5.0 business days
🗓️
2 Status: Scheduled Aug 28, 4:30 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2025-09-09T17:00:00.000+0000
⚠️ 7.9 business days
🔧
Status: Tech On Site by Omar Serrano Sep 9, 3:08 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 11d 22h
✔️
Status: Completed by Omar Serrano Sep 9, 8:49 PM
From: Tech On Site
To: Completed
Duration in Previous: 5h 40m
🚗
2 5x Travel Added Sep 9, 10:57 PM
5x Travel Added → Status: Closed
🏁
Status: Closed by Omar Serrano
From: Completed
To: Closed
Duration in Previous: 2h 10m
2.1 business days
📄
Status: Ready to Bill by Diane Patton Sep 11, 1:32 PM
From: Closed
To: Ready to Bill
Duration in Previous: 1d 14h
🚨 15.0 business days
📨
2 Status: Invoice Pending Oct 1, 3:04 PM
Status: Invoice Pending → Status: Invoiced
💰
Status: Invoiced by Diane Patton
From: Invoice Pending
To: Invoiced
Duration in Previous: 3m
3.0 business days
🧾
Invoice Created Oct 3, 10:54 AM
Invoice Number: SM-242561

Bottlenecks

Assigned
Duration: 1.0 business days (threshold: 4.0 business hours)
Exceeded by 4.0 business hours
Scheduled
Duration: 4.2 business days (threshold: 2.0 business days)
Exceeded by 2.2 business days
Awaiting Parts
Duration: 4.7 business days (threshold: 3.0 business days)
Exceeded by 1.7 business days
Reschedule
Duration: 5.0 business days (threshold: 2.0 business days)
Exceeded by 3.0 business days
Scheduled
Duration: 7.4 business days (threshold: 2.0 business days)
Exceeded by 5.4 business days
Closed
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days
Ready to Bill
Duration: 14.8 business days (threshold: 1.0 business days)
Exceeded by 13.8 business days

🔗 Related Artifacts

📞
Case 00516875
Closed
📦
Parts Order 00080156
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P3
Type
Virtual Tech - Field Repair
Branch
N/A
Technician
Omar Serrano
Scheduled
Sep 9, 1:00 PM
Created
Aug 8, 8:36 AM
Invoice #
SM-242561

Work Details (13)

Name Type Status Qty Amount Date
WL-02902719 Labor Open 1.5 $178.50 Aug 14, 11:25 PM
WL-02902720 Labor Open 6 $714.00 Aug 14, 11:25 PM
WL-02902721 Travel Open 230 $0.00 Aug 14, 11:25 PM
WL-02902722 Travel Open 280 $0.00 Aug 14, 11:25 PM
WL-02902723 Labor Open 5 $0.00 Aug 14, 11:25 PM
WL-02902724 Expenses Open 1 $0.00 Aug 14, 11:28 PM
WL-02906610 Expenses Open 1 $28.30 Aug 19, 10:02 AM
WL-02911345 Parts Open 1 $108.00 Aug 22, 12:12 PM
WL-02930691 Travel Open 238 $0.00 Sep 9, 10:57 PM
WL-02930692 Labor Open 4.5 $535.50 Sep 9, 10:57 PM
WL-02930693 Labor Open 1.75 $208.25 Sep 9, 10:57 PM
WL-02930694 Travel Open 238 $0.00 Sep 9, 10:57 PM
WL-02930695 Labor Open 5 $0.00 Sep 9, 10:57 PM

Details