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WO-01309359 ↗ ServiceMax

Oak Street Health • Virtual Tech - Field Repair • P3

📍 Oak Street Health - Passaic — 394 Broadway STE 100, Passaic NJ, 07055

Oct 14, 2025 → Oct 21, 2025

✅ Completed
P3
SLA Clock
3 business days from creation · Target: Oct 17, 2025
✗ SLA Missed (2 biz days late)
Active: 5 biz days
Budget: 3 biz days
🕐 Clock stopped: Completed (Oct 21, 2025)
SLA Target
▶ Clock Running
Status: Created
Oct 14 → Oct 14, 2025
0 business days (counted)
Running total: 0 of 3 biz days used
▶ Clock Running
Status: Ready for Scheduling
Oct 14 → Oct 14, 2025
0 business days (counted)
Running total: 0 of 3 biz days used
▶ Clock Running
Status: Assigned
Oct 14 → Oct 14, 2025
0 business days (counted)
Running total: 0 of 3 biz days used
5d
▶ Clock Running
Status: Scheduled
Oct 14 → Oct 21, 2025
5 business days (counted)
Running total: 5 of 3 biz days used
Created: Oct 14, 2025 Completed: Oct 21, 2025
Business Days Used 5 / 3
0 3d budget +2d over
Show SLA Clock Detail (4 periods)
Period Status Clock Biz Days Running Total
Oct 14 → Oct 14 Created ▶ Running 0 0 / 3
Oct 14 → Oct 14 Ready for Scheduling ▶ Running 0 0 / 3
Oct 14 → Oct 14 Assigned ▶ Running 0 0 / 3
Oct 14 → Oct 21 Scheduled ▶ Running 5 5 / 3
Dispatch 0.0d
Coordinators 5.6d
Field Work 0.0d
Billing 6.4d
✗ SLA Missed
Dispatch
0.0 days
Coordinators
5.6 days
Over SLA
Field Work
0.0 days
Billing
6.4 days
Over SLA
Created: Oct 14, 2025 Due: Oct 17, 2025 Completed: Oct 21, 2025 (3 days late)
📅
5.6 days Total Age
⏱️
6.0d in Ready to Bill Longest Stage
🔄
12 transitions Status Changes
⚠️
10.0d over Total Delay
📦
0 orders, 0 quotes Parts & Quotes
📝
4 lines Work Details
🏠
1 visit On-Site Trips
📋
Coordinator Scheduling

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00535479
<no subject>
Closed
Name: Juan Archila Phone: 9734958313 Email: Juan.archila@oakstreethealth.com Notes: EKG machine seems to not working correctly. We would like to schedule a technician to come out and check it out Model: Burdick - ELI 280 Model Type: EKG Asset ID: 13115251 Site: Oak Street Health - Oak Street Health - Passaic<https://www.ebiotrack.com/sites.php?sid=22145> Serial #: 124340002189 Derek S. Reynolds Virtual Tech Team derek.reynolds@emsar.com 888-841-5155 ext 2 Office: (937) 741-4833 [cid:9ec2a1af-d3a3-477b-8af1-1e6c66713882] EMSAR Confidentiality Notice: This electronic mail message, including any attachments, may contain information that is privileged, confidential, proprietary in nature, or otherwise private information that is protected by law from disclosure or subject to copyright and is intended only for the designated recipient. If you are not the designated recipient, you are hereby notified that any use, disclosure, distribution, reproduction, review, or copying is unauthorized and may be unlawful. If you have received this electronic message in error, please notify the sender immediately and delete the message completely from your computer system. Thank you.
Priority
Standard
Origin
Email
Reason
New Case
Contact
Juan Archila
Owner
Virtual Tech
Created
Oct 14, 2025
Work Orders from this Case (1)
WO-01309359 (current) Invoiced
Virtual Tech - Field Repair • Edward Arias
Created: Oct 14, 2025 • Closed: Oct 21, 2025
Completed with minor delays
Invoiced • 141 days old
🚨
Primary Delay 6.0 days stuck in "Ready to Bill"
⏱️
Total Delay 10.0 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
0.1d / 1.0d SLA
Assigned
0.0d / 0.5d SLA
Scheduled
5.4d / 2.0d SLA
Completed
0.0d / 1.0d SLA
Closed
3.5d / 1.0d SLA
Ready to Bill
6.0d / 1.0d SLA
Billing Review
0.0d / 2.0d SLA
WO Correction Needed
0.4d
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes
10/14 KSmith -- Scheduled for 10/21 with Juan

10/14 KSmith -- Sent email to schedule for 10/21. FSE's are booked with repairs/inspections until Mid-November. Shawn is aware SLA will be missed

🔧 Work Performed
Used the Simcube to verify EKG function and printed results.Staff showed me past EKG results and noticed atifacts.As a precaution I replaced the EKG leads (LMT10-LB0)Verified function again with simcube and printed results
🔍 Technician Findings
Ekg was working
⚠️ Problem Description
Perform full functional testing on EKG. EKG machine seems to not working correctly. We would like to schedule a technician to come out and check it out Model: Burdick - ELI 280 Model Type: EKG Asset ID: 13115251 Site: Oak Street Health - Oak Street Health - Passaic Serial #: 124340002189 r computer system. Thank you. https://www.ebiotrack.com/workorder.php?wo=68962

Timeline

📞
3 Case Linked Oct 14, 3:11 PM
Case Linked → Work Order Created → Status: Ready for Scheduling
📋
Work Order Created
Work Order: WO-01309359
Type: Virtual Tech - Field Repair
Priority: P3
📅
Status: Ready for Scheduling by Derek Reynolds
From: Entered
To: Ready for Scheduling
Duration in Previous: 0m
👷
2 Status: Assigned Oct 14, 4:15 PM
Status: Assigned → Technician Assigned
👷
Technician Assigned by Kourtney Smith
Technician: Edward Arias
🗓️
2 Status: Scheduled Oct 14, 4:38 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Kourtney Smith
Scheduled For: 2025-10-21T12:30:00.000+0000
⚠️ 5.9 business days
⏱️
3 3x Labor Added Oct 21, 3:42 PM
3x Labor Added → Status: Completed → Status: Closed
✔️
Status: Completed by Edward Arias
From: Scheduled
To: Completed
Duration in Previous: 6d 23h
🏁
Status: Closed by Edward Arias
From: Completed
To: Closed
Duration in Previous: 1m
3.0 business days
📄
3 Status: Ready to Bill Oct 23, 4:46 PM
Status: Ready to Bill → Status: Billing Review → Status: WO Correction Needed
💵
Status: Billing Review by Diane Patton
From: Ready to Bill
To: Billing Review
Duration in Previous: 1m
✏️
Status: WO Correction Needed by Diane Patton
From: Billing Review
To: WO Correction Needed
Duration in Previous: 1m
🔩
2 Parts Added Oct 23, 8:10 PM
Parts Added → Status: Closed
🏁
Status: Closed by Edward Arias
From: WO Correction Needed
To: Closed
Duration in Previous: 3h 22m
📄
Status: Ready to Bill by Diane Patton Oct 24, 9:05 AM
From: Closed
To: Ready to Bill
Duration in Previous: 12h 54m
⚠️ 6.0 business days
📨
Status: Invoice Pending by Diane Patton Oct 31, 3:56 PM
From: Ready to Bill
To: Invoice Pending
Duration in Previous: 7d 6h
💰
Status: Invoiced by Diane Patton Oct 31, 4:03 PM
From: Invoice Pending
To: Invoiced
Duration in Previous: 7m
2.0 business days
🧾
Invoice Created Nov 3, 11:34 AM
Invoice Number: SM-245414

Bottlenecks

Scheduled
Duration: 5.4 business days (threshold: 2.0 business days)
Exceeded by 3.4 business days
Closed
Duration: 2.5 business days (threshold: 1.0 business days)
Exceeded by 1.5 business days
Ready to Bill
Duration: 6.0 business days (threshold: 1.0 business days)
Exceeded by 5.0 business days

🔗 Related Artifacts

📞
Case 00535479
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P3
Type
Virtual Tech - Field Repair
Branch
Edge
Technician
Edward Arias
Scheduled
Oct 21, 8:30 AM
Created
Oct 14, 3:14 PM
Invoice #
SM-245414

Work Details (4)

Name Type Status Qty Amount Date
WL-02978652 Labor Open 1 $122.57 Oct 21, 3:42 PM
WL-02978653 Labor Open 1 $122.57 Oct 21, 3:42 PM
WL-02978654 Travel Open 17 - Oct 21, 3:42 PM
WL-02982296 Parts Open 1 $279.73 Oct 23, 8:10 PM

Details