Work Order 360 View

Detailed work order timeline, KPIs, and analysis

← WO Overview

WO-01313255 ↗ ServiceMax

CareATC • Inspection • PSM

📍 Miami Dade ISD NW 36th St — 1751 NW 36th St, Miami FL, 33142

Nov 5, 2025 → Feb 9, 2026

✅ Completed
PSM
SLA Clock
Last business day of November 2025 · Target: Nov 28, 2025
✗ SLA Missed (48 biz days late)
Active: 63 biz days
🕐 Clock stopped: Completed (Feb 10, 2026)
▶ Clock Running
Status: Created
Nov 5 → Nov 5, 2025
0 business days (counted)
Running total: 0 of ? biz days used
33d
▶ Clock Running
Status: Ready for Scheduling
Nov 5 → Dec 26, 2025
33 business days (counted)
Running total: 33 of ? biz days used
22d
▶ Clock Running
Status: Assigned
Dec 26 → Jan 29, 2026
22 business days (counted)
Running total: 55 of ? biz days used
6d
▶ Clock Running
Status: On Hold
Jan 29 → Feb 6, 2026
6 business days (counted)
Running total: 61 of ? biz days used
▶ Clock Running
Status: Ready for Scheduling
Feb 6 → Feb 6, 2026
0 business days (counted)
Running total: 61 of ? biz days used
▶ Clock Running
Status: Assigned
Feb 6 → Feb 6, 2026
0 business days (counted)
Running total: 61 of ? biz days used
▶ Clock Running
Status: Scheduled
Feb 6 → Feb 9, 2026
1 business day (counted)
Running total: 62 of ? biz days used
▶ Clock Running
Status: Tech On Site
Feb 9 → Feb 10, 2026
1 business day (counted)
Running total: 63 of ? biz days used
Created: Nov 5, 2025 Completed: Feb 10, 2026
Show SLA Clock Detail (8 periods)
Period Status Clock Biz Days Running Total
Nov 5 → Nov 5 Created ▶ Running 0 0
Nov 5 → Dec 26 Ready for Scheduling ▶ Running 33 33
Dec 26 → Jan 29 Assigned ▶ Running 22 55
Jan 29 → Feb 6 On Hold ▶ Running 6 61
Feb 6 → Feb 6 Ready for Scheduling ▶ Running 0 61
Feb 6 → Feb 6 Assigned ▶ Running 0 61
Feb 6 → Feb 9 Scheduled ▶ Running 1 62
Feb 9 → Feb 10 Tech On Site ▶ Running 1 63
Dispatch 0.0d
Holding 6.5d (excluded)
Coordinators 57.7d
Field Work 1.2d
✗ SLA Missed
Dispatch
0.0 days
Holding (excluded from total)
6.5 days
Coordinators
57.7 days
Over SLA
Field Work
1.2 days
Over SLA
Created: Nov 5, 2025 Due: Jan 30, 2026 Completed: Feb 9, 2026 (9 days late)
📅
62.8 days Total Age
⏱️
33.8d in Ready for Scheduling Longest Stage
🔄
9 transitions Status Changes
⚠️
55.7d over Total Delay
📦
0 orders, 0 quotes Parts & Quotes
📝
5 lines Work Details
🏠
1 visit On-Site Trips
👤
Self-Scheduled Scheduling

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00541034
eBiotrack - Automated New Inspection Created
Closed
Inspection: Annual Equipment Electrical Safety Test And Calibration Service Equipment: 35 https://www.ebiotrack.com/inspection.php?iid=31025
Priority
Standard
Origin
Email
Reason
New Case
Contact
Purchasing Support
Owner
John Rolston
Created
Nov 5, 2025
Work Orders from this Case (1)
WO-01313255 (current) Invoiced
Inspection • Elkin Barahona
Created: Nov 5, 2025 • Closed: Feb 9, 2026
Completed with significant delays
Invoiced • 119 days old
🚨
Primary Delay 33.8 days stuck in "Ready for Scheduling"
⏱️
Total Delay 55.7 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
33.8d / 1.0d SLA
Assigned
22.2d / 0.5d SLA
On Hold
6.5d
Scheduled
1.7d / 2.0d SLA
Tech On Site
1.2d / 1.0d SLA
Completed
0.0d / 1.0d SLA
Tech Off Site
0.0d / 2.0d SLA
Closed
2.0d / 1.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

CONFIRMED

2/6/26 AJinerson - Received email back from Charlie confirming tech visit for Mon. 2/9 with arrival between 1130am-130pm.

*This is scheduled past the SLA due to customer nonresponsive for month of Jan.*


2/6/26 AJinerson - Sent email back to Charlie stating we no longer have arrival between 9am-11am available on Mon. 2/9, but currently have arrival between 1130am-130pm available, asking if this works for them too.

2/6/26 AJinerson - Received email back from Charlie confirming scheduling for Mon. 2/9 but they have patients from 9am-1045am.

2/6/26 AJinerson - Received email from Purchasing Support asking Charlie to schedule with us again.

2/2/26 AJinerson - Sent email back to POC Charlie and PSupport stating we still have not received confirmation from site on a scheduled service date. Offering Mon. 2/9 now with eta between 9am-11am.


2/2/26 AJinerson - Received email back from Charlie asking for an update.


1/29/26 RBerry- Escalated to account manager due to contact response issues. Placed WO on hold.


1/26/26 AJinerson - Sent email back stating we have not received confirmation on scheduling any of our offered dates yet, now our soonest avail. date is Monday, 2/2 with eta between 9am-11am. Asking if this date/time works for them as well.

(If site confirms, this would need to be reassigned to Phil Krogstad who is covering work in Miami 2/2-2/6)


1/26/26 AJinerson - Received email back from Purchasing Support asking if this site has been scheduled yet.


1/20/26 AJinerson - Sent follow up email to POC Charlie offering tech visit on Mon. 1/26 with eta between 1pm-3pm.


1/16/26 AJinerson - Sent follow up email to Charlie offering to schedule tech visit on Mon. 1/19 between 12pm-2pm.


1/16/26 AJinerson - Called Charlie at 954-549-5274. Charlie answered and asked where I was calling from, but hung up once I started explaining what EMSAR services. 


12/30/2025 LHill-added Charlie Shuman as contact 954-549-5274


Scheduling ahead needed: Yes 

Certain day or time: Monday, Wednesday, and Friday from 7:00 a.m. to 4:00 p.m., and Tuesday and Thursday from 9:00 a.m. to 6:00 p.m. 

Confirmed contact information is correct: Yes.  

Anything additional needed for tech to gain access to the facility: No 


12/23/2025 LHill-rec'd email from Charlie Shuman- Our office is open Monday, Wednesday, and Friday from 7:00 a.m. to 4:00 p.m., and Tuesday and Thursday from 9:00 a.m. to 6:00 p.m.

Yes, I would be the best contact. Please feel free to reach out if you have any questions or need further information.

954-549-5274Charlie Shuman 




12/22/2025 LHill-sent email to purchasingsupport@careatc.com to confirm contact & equipment.


12/22/2025 LHill-LM at 918-947-6607 to confirm contact & equipment.

🔧 Work Performed
02/0926 EBar. I have completed the annual inspection of the authorized medical equipment at this CareATC facility. The units that were not found have been archived.
🔍 Technician Findings
02/09/2026 EBar. Annual equipment Inspection. All units authorized must be inspected.
⚠️ Problem Description
Inspection: Annual Equipment Electrical Safety Test And Calibration Service Equipment: 35 https://www.ebiotrack.com/inspection.php?iid=31025

Timeline

📞
Case Linked Nov 5, 6:01 AM
Case Number: 00541034
Subject: eBiotrack - Automated New Inspection Created
Status: Closed
📋
2 Work Order Created Nov 5, 12:49 PM
Work Order Created → Status: Ready for Scheduling
📅
Status: Ready for Scheduling by John Rolston
From: Entered
To: Ready for Scheduling
Duration in Previous: 0m
🚨 34.0 business days
👷
2 Technician Assigned Dec 26, 5:08 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Abby Jinerson
From: Ready for Scheduling
To: Assigned
Duration in Previous: 51d 4h
🚨 22.9 business days
⏸️
Status: On Hold by Rhea Berry Jan 29, 2:58 PM
From: Assigned
To: On Hold
Duration in Previous: 33d 21h
⚠️ 7.0 business days
📅
3 Status: Ready for Scheduling Feb 6, 1:08 PM
Status: Ready for Scheduling → Technician Assigned → Dispatch Scheduled
👷
Technician Assigned by Abby Jinerson
Technician: Elkin Barahona
📅
Dispatch Scheduled by Abby Jinerson
Scheduled For: 2026-02-09T16:30:00.000+0000
2.0 business days
📅
Dispatch Scheduled by Elkin Barahona Feb 9, 10:26 AM
Scheduled For: 2026-02-09T17:00:00.000+0000
🔧
Status: Tech On Site by Elkin Barahona Feb 9, 11:15 AM
From: Scheduled
To: Tech On Site
Duration in Previous: 2d 22h
⏱️
4x Labor Added Feb 9, 8:55 PM
Type: Labor, Travel
Status: Open
Qty: 2, 0.5, 10
✔️
2 Status: Completed Feb 9, 9:05 PM
Status: Completed → Labor Added
⏱️
Labor Added
Type: Labor
Status: Open
Qty: 0.5
🚗
2 Status: Tech Off Site Feb 9, 9:13 PM
Status: Tech Off Site → Status: Closed
🏁
Status: Closed by Elkin Barahona
From: Tech Off Site
To: Closed
Duration in Previous: 1m
2.3 business days
📄
Status: Ready to Bill by Diane Patton Feb 11, 1:30 PM
From: Closed, Ready to Bill, Invoice Pending
To: Ready to Bill, Invoice Pending, Invoiced
Duration in Previous: 1d 16h, 0m
⚠️ 7.0 business days
🧾
Invoice Created Feb 22, 10:19 PM
Invoice Number: SM-253602

Bottlenecks

Ready for Scheduling
Duration: 33.8 business days (threshold: 1.0 business days)
Exceeded by 32.8 business days
Assigned
Duration: 22.2 business days (threshold: 4.0 business hours)
Exceeded by 21.7 business days
Tech On Site
Duration: 1.2 business days (threshold: 1.0 business days)
Exceeded by 1.8 business hours
Closed
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days

🔗 Related Artifacts

📞
Case 00541034
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
PSM
Type
Inspection
Branch
N/A
Technician
Elkin Barahona
Scheduled
Feb 9, 12:00 PM
Created
Nov 5, 12:49 PM
Invoice #
SM-253602

Work Details (5)

Name Type Status Qty Amount Date
WL-03098492 Labor Open 2 $1,063.00 Feb 9, 8:55 PM
WL-03098493 Labor Open 0.5 $0.00 Feb 9, 8:55 PM
WL-03098495 Travel Open 10 - Feb 9, 8:55 PM
WL-03098496 Travel Open 10 - Feb 9, 8:55 PM
WL-03098500 Labor Open 0.5 $0.00 Feb 9, 9:08 PM

Details