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WO-01296709 ↗ ServiceMax

PET PASSAGES (EMS) • Repair • P7

📍 Pet Passages (EMS) — 348 State Rt. 104, Ontario NY, 14519

Aug 8, 2025 → Dec 29, 2025

✅ Completed
P7
SLA Clock
7 business days from creation · Target: Aug 19, 2025
✗ SLA Missed (45 biz days late)
Active: 52 biz days
Paused: 43 biz days
Budget: 7 biz days
🕐 Clock stopped: Tech Off Site (Dec 29, 2025)
SLA Target
▶ Clock Running
Status: Created
Aug 8 → Aug 8, 2025
0 business days (counted)
Running total: 0 of 7 biz days used
▶ Clock Running
Status: Ready for Scheduling
Aug 8 → Aug 11, 2025
1 business day (counted)
Running total: 1 of 7 biz days used
▶ Clock Running
Status: Assigned
Aug 11 → Aug 22, 2025
9 business days (counted)
Running total: 10 of 7 biz days used
▶ Clock Running
Status: Scheduled
Aug 22 → Aug 28, 2025
4 business days (counted)
Running total: 14 of 7 biz days used
▶ Clock Running
Status: Tech On Site
Aug 28 → Aug 28, 2025
0 business days (counted)
Running total: 14 of 7 biz days used
▶ Clock Running
Status: Tech Off Site
Aug 28 → Aug 28, 2025
0 business days (counted)
Running total: 14 of 7 biz days used
▶ Clock Running
Status: Incomplete
Aug 28 → Sep 2, 2025
2 business days (counted)
Running total: 16 of 7 biz days used
▶ Clock Running
Status: L2 Screening
Sep 2 → Sep 3, 2025
1 business day (counted)
Running total: 17 of 7 biz days used
⏸43d
⏸ Clock Paused
Status: Awaiting Parts
Sep 3 → Nov 4, 2025
43 business days (not counted)
25d
▶ Clock Running
Status: Reschedule
Nov 4 → Dec 12, 2025
25 business days (counted)
Running total: 42 of 7 biz days used
10d
▶ Clock Running
Status: Scheduled
Dec 12 → Dec 29, 2025
10 business days (counted)
Running total: 52 of 7 biz days used
Created: Aug 8, 2025 Tech Off Site: Dec 29, 2025
Business Days Used 52 / 7
0 7d budget +45d over
Show SLA Clock Detail (11 periods)
Period Status Clock Biz Days Running Total
Aug 8 → Aug 8 Created ▶ Running 0 0 / 7
Aug 8 → Aug 11 Ready for Scheduling ▶ Running 1 1 / 7
Aug 11 → Aug 22 Assigned ▶ Running 9 10 / 7
Aug 22 → Aug 28 Scheduled ▶ Running 4 14 / 7
Aug 28 → Aug 28 Tech On Site ▶ Running 0 14 / 7
Aug 28 → Aug 28 Tech Off Site ▶ Running 0 14 / 7
Aug 28 → Sep 2 Incomplete ▶ Running 2 16 / 7
Sep 2 → Sep 3 L2 Screening ▶ Running 1 17 / 7
Sep 3 → Nov 4 Awaiting Parts ⏸ Paused 43
Nov 4 → Dec 12 Reschedule ▶ Running 25 42 / 7
Dec 12 → Dec 29 Scheduled ▶ Running 10 52 / 7
Dispatch 1.3d
Material Management 44.0d
Coordinators 53.3d
Field Work 1.2d
Incomplete 2.5d (excluded)
Billing 4.1d
✗ SLA Missed
Dispatch
1.3 days
Over SLA
Material Management
44.0 days
Over SLA
Coordinators
53.3 days
Over SLA
Field Work
1.2 days
Incomplete (excluded from total)
2.5 days
Billing
4.1 days
Over SLA
Created: Aug 8, 2025 Due: Dec 17, 2025 Completed: Dec 30, 2025 (12 days late)
📅
96.2 days Total Age
⏱️
44.0d in Awaiting Parts Longest Stage
🔄
15 transitions Status Changes
⚠️
90.2d over Total Delay
📦
1 orders, 0 quotes Parts & Quotes
📝
6 lines Work Details
🏠
2 visits On-Site Trips
👤
Self-Scheduled Scheduling
🔄
2 On-Site Visits (1 reschedule)
2 on-site visits — follow-up trip required
👤 Self-scheduled by Erwin Forster — scheduling delays attributed to technician, not coordinators
Visit 1 Aug 28, 2025
Visit 2 Dec 29, 2025

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00517269
L2 review
Closed
Accepted Quote Q-00029420 How many pieces of equipment are in need of attention? 4 Manufacturer & Model: Ferno – Mini Cot Serial: 22N-475198, 21N-461075, 17N-371590, 22N-475197 Issue: Extension bar does not extend when the release button is pressed Technician to complete evaluation. if repairs can be completed, more labor may be needed. Parts for tech to have on hand if possibly needed, 2 set screws, 3652000 2 screws, 3352322 2 washers, 3852200 2 spacers, 8663396 2 nuts, 3301400 4 bolts, 3251675 2 rotary locks, 2363286 2 spacers, 8485184 Any further parts TBD
Priority
Standard
Origin
Web
Reason
New Case
Contact
Michael Harris
Owner
John Rolston
Created
Aug 7, 2025
Work Orders from this Case (4)
WO-01296707 Invoiced
Repair • Erwin Forster
Created: Aug 8, 2025 • Closed: Dec 29, 2025
WO-01296708 Invoiced
Repair • Erwin Forster
Created: Aug 8, 2025 • Closed: Jan 5, 2026
WO-01296709 (current) Invoiced
Repair • Erwin Forster
Created: Aug 8, 2025 • Closed: Dec 29, 2025
WO-01296711 Invoiced
Repair • Erwin Forster
Created: Aug 8, 2025 • Closed: Jan 28, 2026
Completed with significant delays
Invoiced • 208 days old
🚨
Primary Delay 44.0 days stuck in "Awaiting Parts"
⏱️
Total Delay 90.2 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.1d / 0.5d SLA
Ready for Scheduling
2.0d / 1.0d SLA
Assigned
9.5d / 0.5d SLA
Scheduled
16.0d / 2.0d SLA
Tech On Site
0.4d / 1.0d SLA
Tech Off Site
0.8d / 2.0d SLA
Incomplete
2.5d
L2 Screening
1.2d / 1.0d SLA
Awaiting Parts
44.0d / 3.0d SLA
Reschedule
25.7d / 2.0d SLA
Closed
1.0d / 1.0d SLA
Ready to Bill
4.1d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

12/29 EForster: Travel covered on WO-1296708.

12/12 KSmith -- Scheduled for 12/29 with Mike. 8-10am on WO-01296709

12/12 KSmith -- Sent email to Mike to schedule for 12/29. FSE is fully booked next week and PTO until then.

12/10/25 RBerry- Updated due date based on parts. Still waiting on parts for WO-01296708.


12/5 KSmith -- Michael would like to wait until all parts arrive before scheduling, to avoid the extra travel charge. Email logged on WO-01296709

12/5 KSmith -- Michael was not in the office today. Left contact information for a return call to see if they want to keep waiting for the parts for the 4th unit to ship or go ahead and schedule the repairs on the 3 we have parts for. Sending email as well.

12/5/2025 Sramen - still waiting on parts for WO-01296708. Updated due date.

11/24/2025 Sramen - still waiting on parts for WO-01296708. Updated due date.


11/20/25 RBerry- Spoke with Christian, states that Michael is OOO today. Advised I was calling to confirm if they would like us to go ahead and complete the repairs we have parts for and return for the last repair when tracking is received or if they would like all WOs completed together. Christian states he will give my information to Michael and have him return my call when he returns. See logged call on WO-01296707


11/17/25 RCook- Updated due date based on parts.


11/12/25 RCook- Updated due date based on parts. Site would like WOs scheduled together. Waiting on parts for WO-01296708.


11/11 KSmith -- Awaiting parts for WO-01296708

11/10/25 RCook- Updated due date based on parts. Waiting on parts for WO-01296708 and WO-01296707


11/5 KSmith -- Waiting on parts for WO-01296708, WO-01296707 so all repairs can be completed together. Michael is on vacation until Monday. Will call back Monday advising we are still waiting on parts for two units.

11/5/25 RCook- Updated due date based on parts. Removed delay code.


10/24/2025 - KFricke placed a bulk PO orders on 10/20/2025 that include necessary parts for this order not in stock to Wilmington: Ferno PO015098

10/15 KSmith -- Teams message to Stephanie to see about updates for this WO. Been sitting for almost 2 months with no updates. Michael reached out for an update.

9/22 KSmith -- Shawn is following up with Keith to see why this PO has been sitting open for over two weeks with no movement.

9/17 KSmith -- Teams message to Shawn to check on this one. Part order has been sitting in "Open" status for over two weeks with no movement.

9/15 KSmith -- Awaiting parts shipment

9/8 KSmith -- Awaiting parts shipment

9/2/25 SReich - Added Q-00029814 from case 00523107, sending to L2.


8/28 KWeiss, Created case and sent to sales for quoting

8/28 EForster: Travel covered on WO-1296707

8/22/2025 Sramen - parts eta 8/25 for 1296707. Updated due date and removed delay code.

8/22 KSmith -- Scheduled for 8/28 with Mike on WO-01296708

8/22 KSmith -- Sent email to Mike to schedule for 8/28 on WO-01296708

8/20/25 RCook- Spoke with location, advised WO has been released for parts to ship. Advised that I do not have tracking information yet but am hoping this updates with tracking information tomorrow and we will reach out to schedule all WOs together. See logged call on WO-01296707


8/19 KSmith -- Sent email to Michael on WO-01296708 advising that we are still waiting on parts for 1 unit

8/19/2025 Sramen - parts for 1296707 were back ordered until 8/15. Follow up date is 8/22 so pushing due date on this wo to 8/22 and will alter as needed on that date.

8/19 KSmith -- Waiting on WO-01296707 to come into RFS so all repairs can be scheduled together per customer request

8/18 KSmith -- Waiting on WO-01296707 to come into RFS so all repairs can be scheduled together per customer request

8/14 KSmith -- Waiting on WO-01296707 to come into RFS so all repairs can be scheduled together per customer request

8/13 KSmith -- Waiting on WO-01296707 to come into RFS so all repairs can be scheduled together per customer request

8/12 KSmith -- Waiting on WO-01296707 to come into RFS so all repairs can be scheduled together per customer request

08/08/2025 JRolston - Please schedule with WO-01296707.

🔧 Work Performed
8/28: Found load extension frame binding in frame causing it to not extend when release lever pushed. 12/29: Replaced leg extension frame. Replaced bent leg brace.
🔍 Technician Findings
8/28: Load extension does not spring out when release lever pushed. Also found bent leg brace.
⚠️ Problem Description
Q-00029814 (approved quote) Accepted Quote Q-00029420 Manufacturer & Model: Ferno – Mini Cot Serial: 17N-371590 Issue: Extension bar does not extend when the release button is pressed Technician to complete evaluation. if repairs can be completed, more labor may be needed. Parts for tech to have on hand if possibly needed, 2 set screws, 3652000 2 screws, 3352322 2 washers, 3852200 2 spacers, 8663396 2 nuts, 3301400 4 bolts, 3251675 2 rotary locks, 2363286 2 spacers, 8485184 Any further parts TBD https://www.ebiotrack.com/workorder.php?wo=67343
📄 Description
Ferno Mini Cot

Timeline

📞
Case Linked Aug 7, 3:19 PM
Case Number: 00517269
Subject: L2 review
Status: Closed
📋
Work Order Created Aug 8, 10:30 AM
Work Order: WO-01296709
Type: Repair
Priority: P7
📅
Status: Ready for Scheduling by John Rolston Aug 8, 11:17 AM
From: Entered
To: Ready for Scheduling
Duration in Previous: 47m
2.0 business days
👷
2 Technician Assigned Aug 11, 3:36 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Kourtney Smith
From: Ready for Scheduling
To: Assigned
Duration in Previous: 3d 4h
🚨 10.0 business days
🗓️
2 Status: Scheduled Aug 22, 9:40 AM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Kourtney Smith
Scheduled For: 2025-08-28T13:00:00.000+0000
⚠️ 5.0 business days
🔧
Status: Tech On Site by Erwin Forster Aug 28, 9:35 AM
From: Scheduled
To: Tech On Site
Duration in Previous: 5d 23h
🚗
Status: Tech Off Site by Erwin Forster Aug 28, 12:57 PM
From: Tech On Site
To: Tech Off Site
Duration in Previous: 3h 22m
⏱️
Labor Added Aug 28, 3:37 PM
Type: Labor
Status: Open
Qty: 0.91666666666667
⚠️
Status: Incomplete by Erwin Forster Aug 28, 3:55 PM
From: Tech Off Site
To: Incomplete
Duration in Previous: 2h 57m
3.0 business days
🔍
Status: L2 Screening by Sherry Reich Sep 2, 8:41 AM
From: Incomplete
To: L2 Screening
Duration in Previous: 4d 16h
📦
2 Parts Requested Sep 2, 9:56 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Keith Weiss
From: L2 Screening
To: Awaiting Parts
Duration in Previous: 13h 15m
🚨 44.3 business days
🔩
2 4x Parts Added Nov 4, 1:04 PM
4x Parts Added → Status: Reschedule
🔄
Status: Reschedule by Sean Weaver
From: Awaiting Parts
To: Reschedule
Duration in Previous: 62d 16h
🚨 26.0 business days
🗓️
2 Status: Scheduled Dec 12, 9:48 AM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Kourtney Smith
Scheduled For: 2025-12-29T14:00:00.000+0000
🚨 11.0 business days
🚗
Status: Tech Off Site by Erwin Forster Dec 29, 4:52 PM
From: Scheduled
To: Tech Off Site
Duration in Previous: 17d 7h
⏱️
Labor Added Dec 29, 7:43 PM
Type: Labor
Status: Open
Qty: 2
✔️
Status: Completed by Erwin Forster Dec 29, 8:23 PM
From: Tech Off Site, Completed
To: Completed, Closed
Duration in Previous: 3h 31m, 0m
📄
Status: Ready to Bill by Diane Patton Dec 30, 5:56 PM
From: Closed
To: Ready to Bill
Duration in Previous: 21h 32m
4.8 business days
📨
3 Status: Invoice Pending Jan 6, 1:02 PM
Status: Invoice Pending → Status: Invoiced → Invoice Created
💰
Status: Invoiced by Diane Patton
From: Invoice Pending
To: Invoiced
Duration in Previous: 1m
🧾
Invoice Created
Invoice Number: SM-250583

Bottlenecks

Ready for Scheduling
Duration: 2.0 business days (threshold: 1.0 business days)
Exceeded by 1.0 business days
Assigned
Duration: 9.5 business days (threshold: 4.0 business hours)
Exceeded by 9.0 business days
Scheduled
Duration: 5.0 business days (threshold: 2.0 business days)
Exceeded by 3.0 business days
L2 Screening
Duration: 1.2 business days (threshold: 1.0 business days)
Exceeded by 1.9 business hours
Awaiting Parts
Duration: 44.0 business days (threshold: 3.0 business days)
Exceeded by 41.0 business days
Reschedule
Duration: 25.7 business days (threshold: 2.0 business days)
Exceeded by 23.7 business days
Scheduled
Duration: 11.0 business days (threshold: 2.0 business days)
Exceeded by 9.0 business days
Ready to Bill
Duration: 4.1 business days (threshold: 1.0 business days)
Exceeded by 3.1 business days

🔗 Related Artifacts

📞
Case 00517269
Closed
📦
Parts Order 00081113
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P7
Type
Repair
Branch
N/A
Technician
Erwin Forster
Scheduled
Dec 29, 9:00 AM
Created
Aug 8, 10:30 AM
Invoice #
SM-250583

Work Details (6)

Name Type Status Qty Amount Date
WL-02918718 Labor Open 0.91666666666667 $149.00 Aug 28, 3:37 PM
WL-02995624 Parts Open 1 $430.00 Nov 4, 1:04 PM
WL-02995625 Parts Open 1 $95.00 Nov 4, 1:04 PM
WL-02995626 Parts Open 1 $4.00 Nov 4, 1:04 PM
WL-02995627 Expenses Open 1 $13.34 Nov 4, 1:04 PM
WL-03049427 Labor Open 2 $298.00 Dec 29, 7:43 PM

Details