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WO-01339189 ↗ ServiceMax

MIDMARK • Repair • P4

📍 Vista Veterinary Specialists — 8299 E Stockton Blvd, Sacramento CA, 95828-8200

Jan 21, 2026 → Feb 21, 2026

✅ Completed
P4
SLA Clock
4 business days from creation · Target: Jan 28, 2026
✗ SLA Missed (13 biz days late)
Active: 17 biz days
Paused: 3 biz days
Budget: 4 biz days
🕐 Clock stopped: Completed (Feb 21, 2026)
🏭 Customer Supplied Parts (1)
SLA Target
▶ Clock Running
Status: Created
Jan 22 → Jan 22, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: Ready for Scheduling
Jan 22 → Jan 22, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
▶ Clock Running
Status: Assigned
Jan 22 → Jan 22, 2026
0 business days (counted)
Running total: 0 of 4 biz days used
4d
▶ Clock Running
Status: Scheduled
Jan 22 → Jan 28, 2026
4 business days (counted)
Running total: 4 of 4 biz days used
▶ Clock Running
Status: Tech On Site
Jan 28 → Jan 28, 2026
0 business days (counted)
Running total: 4 of 4 biz days used
▶ Clock Running
Status: Completed
Jan 28 → Jan 28, 2026
0 business days (counted)
Running total: 4 of 4 biz days used
▶ Clock Running
Status: Reschedule
Jan 28 → Jan 28, 2026
0 business days (counted)
Running total: 4 of 4 biz days used
6d
▶ Clock Running
Status: Scheduled
Jan 28 → Feb 5, 2026
6 business days (counted)
Running total: 10 of 4 biz days used
⏸3d
⏸ Clock Paused
Status: Awaiting Parts
Feb 5 → Feb 10, 2026
3 business days (not counted)
3d
▶ Clock Running
Status: Reschedule
Feb 10 → Feb 13, 2026
3 business days (counted)
Running total: 13 of 4 biz days used
4d
▶ Clock Running
Status: Scheduled
Feb 13 → Feb 21, 2026
4 business days (counted)
Running total: 17 of 4 biz days used
Created: Jan 22, 2026 Completed: Feb 21, 2026
Business Days Used 17 / 4
0 4d budget +13d over
Show SLA Clock Detail (11 periods)
Period Status Clock Biz Days Running Total
Jan 22 → Jan 22 Created ▶ Running 0 0 / 4
Jan 22 → Jan 22 Ready for Scheduling ▶ Running 0 0 / 4
Jan 22 → Jan 22 Assigned ▶ Running 0 0 / 4
Jan 22 → Jan 28 Scheduled ▶ Running 4 4 / 4
Jan 28 → Jan 28 Tech On Site ▶ Running 0 4 / 4
Jan 28 → Jan 28 Completed ▶ Running 0 4 / 4
Jan 28 → Jan 28 Reschedule ▶ Running 0 4 / 4
Jan 28 → Feb 5 Scheduled ▶ Running 6 10 / 4
Feb 5 → Feb 10 Awaiting Parts ⏸ Paused 3
Feb 10 → Feb 13 Reschedule ▶ Running 3 13 / 4
Feb 13 → Feb 21 Scheduled ▶ Running 4 17 / 4
Dispatch 0.0d
Material Management 3.0d
Coordinators 20.7d
Field Work 0.4d
Billing 1.7d
✗ SLA Missed
Dispatch
0.0 days
Material Management
3.0 days
Over SLA
Coordinators
20.7 days
Over SLA
Field Work
0.4 days
Billing
1.7 days
Over SLA
Created: Jan 22, 2026 Due: Feb 16, 2026 Completed: Feb 21, 2026 (4 days late)
📅
21.0 days Total Age
⏱️
6.1d in Scheduled Longest Stage
🔄
14 transitions Status Changes
⚠️
13.3d over Total Delay
📦
1 orders, 0 quotes Parts & Quotes
📝
14 lines Work Details
🚩
4 visits On-Site Trips
👤
Self-Scheduled Scheduling
🚩
4 On-Site Visits (2 reschedules)
4 on-site visits — why were multiple trips needed?
👤 Self-scheduled by Angel Rios — scheduling delays attributed to technician, not coordinators
Visit 1 Jan 27, 2026
Visit 2 Feb 4, 2026
Visit 3 Feb 20, 2026
Visit 4 Feb 21, 2026

AI Analysis

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Originating Case

Open in Salesforce →
🎫
Case #00561005
Repair
Closed
Travel Zone 1 PROBLEM SUMMARY NWD burning packs without error run with 1524428 ADDITIONAL NOTES This dispatch needs to be completed on the same day as SR 1524428. Please ask for Myrna if Kaylen is not available to schedule service. If part(s) are identified after speaking with Midmark Tech Service, the Service Company Tech must contact the POC for authorization before ordering. Once approved, notify Midmark immediately. If more time is needed for the customer’s decision to proceed, inform Midmark Dispatch at 937.688.9175 or dispatch@midmark.com. For assistance, troubleshooting, or parts identification, contact Veterinary Tech Service at 844-856-1232, option 1. Thank you!
Priority
Medium
Origin
Web
Reason
New Case
Contact
Kaylen Grutman
Owner
Shelby Robinson
Created
Jan 21, 2026
Work Orders from this Case (2)
WO-01339188 Invoiced
Repair • Angel Rios
Created: Jan 21, 2026 • Closed: Feb 21, 2026
WO-01339189 (current) Invoiced
Repair • Angel Rios
Created: Jan 21, 2026 • Closed: Feb 21, 2026
Completed with significant delays
Invoiced • 42 days old
🚨
Primary Delay 6.1 days stuck in "Scheduled"
⏱️
Total Delay 13.3 business days over SLA thresholds

SLA vs Actual Time by Status

Actual (within SLA)
Actual (over SLA)
SLA Target
Entered
0.0d / 0.5d SLA
Ready for Scheduling
1.0d / 1.0d SLA
Assigned
0.0d / 0.5d SLA
Scheduled
14.6d / 2.0d SLA
Tech On Site
0.4d / 1.0d SLA
Reschedule
5.0d / 2.0d SLA
Awaiting Parts
3.0d / 3.0d SLA
Completed
0.0d / 1.0d SLA
Closed
3.0d / 1.0d SLA
Ready to Bill
1.6d / 1.0d SLA
Invoice Pending
0.0d / 2.0d SLA

💬 Activities, Notes & Communications

🔒 Internal CSA Notes

2-13 Mburris call set with Tony for 2-20 1pm asked for 2-20

2/9/2026 Sramen - updated wo status. Oracle shipment info shows:

updated due date and removed delay code.

1/27 ARios - Customer requested for us to come back on February 4th at 9am to continue troubleshooting unit.

1-22 Mburris called spoke with Kaylen Grutman and set 1-27 1pm

01/21/2026 SRobinson- Sent email to kgrutman@ethosvet.com and gave the WO# and advised a coordinator will be reaching out to schedule.

🔧 Work Performed
1/27 Per Midmark technical support, I was advised to run a test cycle and monitor the unit for abnormalities or errors. The unit completed the initial test cycle without errors, however steam was observed leaking from the door. I discussed replacing the door gasket and running an additional test cycle with the customer and they approved. During the second test cycle, the unit generated error codes C983 and C980, indicating the high-limit thermostat remained open longer than expected. During a third test cycle, the unit generated error code C544, indicating sterilization steam temperature was too high. Midmark technical support was closed at the time, and a return visit will be required to continue troubleshooting. 2/04 Removed and cleaned the air valve. Unable to remove the vent valve for cleaning due to lack of a pin spanner wrench. During a test cycle, temperature reached 284°F and pressure reached 19 PSI before failing again with error C544. Water was observed leaking between the vent valve and the manifold block. A second test cycle confirmed the vent valve/manifold leak as the cause of the pressure loss and C544 error. Per the observed water leak, Midmark technical support recommended replacement of the fill/vent valve assembly and the fill tube. Unit has an old-style fill/vent valve assembly that will require replacement with the new-style assembly. The cooling fan runs continuously, indicating a failed fan control thermostat per Midmark technical support. Approval to purchase parts was confirmed with site manager Kaylen Grutman. Midmark will ship parts directly to the customer. Fill / Vent Valve Assembly - 002-10017-00 Fan Control Thermostat - 015-1430-00 Fill Tube - 053-1033-05 2/20 Replaced all parts shipped, which consisted of the Fill/Vent Valve Assembly, Fan Control Thermostat, and Fill Tube. Encountered minor difficulty aligning the fill tube to the elbow at the bottom of the chamber, but the connection was successfully secured. Ran a test sterilization cycle which completed successfully without errors. Verified there are no visible leaks from the newly installed components.
🔍 Technician Findings
1/27 Customer stated the unit has been in storage and unused for an extended period. Customer requested verification of operation and identification of any repairs needed to make the unit functional. 2/04 Arrived on site to continue troubleshooting unit. 2/20 Arrived on site and customer gave me parts to be replace on autoclave.
⚠️ Problem Description
Travel Zone 1 PROBLEM SUMMARY NWD burning packs without error run with 1524428 ADDITIONAL NOTES This dispatch needs to be completed on the same day as SR 1524428. Please ask for Myrna if Kaylen is not available to schedule service. If part(s) are identified after speaking with Midmark Tech Service, the Service Company Tech must contact the POC for authorization before ordering. Once approved, notify Midmark immediately. If more time is needed for the customer’s decision to proceed, inform Midmark Dispatch at 937.688.9175 or dispatch@midmark.com. For assistance, troubleshooting, or parts identification, contact Veterinary Tech Service at 844-856-1232, option 1. Thank you!
📄 Description
Midmark Model M11 (Series) Self Contained Steam Sterilizer (Includes ALL M11 Models)

Timeline

📞
Case Linked Jan 21, 1:42 PM
Case Number: 00561005
Subject: Repair
Status: Closed
📋
Work Order Created Jan 21, 7:00 PM
Work Order: WO-01339189
Type: Repair
Priority: P4
📅
Status: Ready for Scheduling by Shelby Robinson Jan 21, 7:08 PM
From: Entered
To: Ready for Scheduling
Duration in Previous: 8m
👷
2 Technician Assigned Jan 22, 12:22 PM
Technician Assigned → Status: Assigned
👷
Status: Assigned by Michael Burris
From: Ready for Scheduling
To: Assigned
Duration in Previous: 17h 13m
🗓️
2 Status: Scheduled Jan 22, 12:31 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-01-27T21:00:00.000+0000
4.0 business days
🔧
Status: Tech On Site by Angel Rios Jan 27, 7:51 PM
From: Scheduled
To: Tech On Site
Duration in Previous: 5d 7h
🔩
Parts Added Jan 27, 10:01 PM
Type: Parts
Status: Open
Qty: 1
⏱️
2 Labor Added Jan 27, 10:53 PM
Labor Added → Status: Completed
✔️
Status: Completed by Angel Rios
From: Tech On Site, Completed
To: Completed, Reschedule
Duration in Previous: 3h 4m, 0m
🗓️
2 Status: Scheduled Jan 28, 9:32 AM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-02-04T17:00:00.000+0000
⚠️ 6.0 business days
🚗
2x Travel Added Feb 4, 3:29 PM
Type: Travel, Labor
Status: Open
Qty: 20, 0.75
🔩
2x Parts Added Feb 4, 6:14 PM
Type: Parts
Status: Open
Qty: 1
⏱️
Labor Added Feb 4, 7:33 PM
Type: Labor
Status: Open
Qty: 3.25
📦
2 Parts Requested Feb 4, 7:40 PM
Parts Requested → Status: Awaiting Parts
📦
Status: Awaiting Parts by Angel Rios
From: Scheduled
To: Awaiting Parts
Duration in Previous: 7d 10h
⏱️
2x Labor Added Feb 4, 10:17 PM
Type: Labor, Travel
Status: Open
Qty: 0.5, 7
3.2 business days
🔄
Status: Reschedule by Stephanie Ramen Feb 9, 7:06 PM
From: Awaiting Parts
To: Reschedule
Duration in Previous: 4d 23h
4.6 business days
🗓️
2 Status: Scheduled Feb 13, 1:57 PM
Status: Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-02-20T22:00:00.000+0000
📅
2 Dispatch Scheduled Feb 13, 3:49 PM
Dispatch Scheduled → Dispatch Scheduled
📅
Dispatch Scheduled by Michael Burris
Scheduled For: 2026-02-20T20:00:00.000+0000
1.0 business days
📅
Dispatch Scheduled by Michael Burris Feb 16, 11:39 AM
Scheduled For: 2026-02-20T19:30:00.000+0000
📅
Dispatch Scheduled by Michael Burris Feb 16, 1:09 PM
Scheduled For: 2026-02-20T19:00:00.000+0000
📅
Dispatch Scheduled by Michael Burris Feb 16, 1:20 PM
Scheduled For: 2026-02-20T18:30:00.000+0000, 2026-02-20T18:00:00.000+0000
2.0 business days
📅
Dispatch Scheduled by Michael Burris Feb 18, 8:49 AM
Scheduled For: 2026-02-20T18:30:00.000+0000
3.0 business days
⏱️
2x Labor Added Feb 21, 12:26 AM
Type: Labor, Travel
Status: Open
Qty: 1, 34
🚗
Travel Added Feb 21, 1:12 AM
Type: Travel
Status: Open
Qty: 7
✔️
2 Status: Completed Feb 21, 1:24 AM
Status: Completed → Labor Added
⏱️
Labor Added
Type: Labor
Status: Open
Qty: 3.5
⏱️
2 Labor Added Feb 21, 2:01 AM
Labor Added → Status: Closed
🏁
Status: Closed by Angel Rios
From: Completed
To: Closed
Duration in Previous: 40m
3.0 business days
📄
Status: Ready to Bill by Nancy Suarez Feb 25, 1:48 PM
From: Closed
To: Ready to Bill
Duration in Previous: 4d 11h
📨
2 Status: Invoice Pending Feb 26, 11:13 AM
Status: Invoice Pending → Status: Invoiced
💰
Status: Invoiced by Nancy Suarez
From: Invoice Pending
To: Invoiced
Duration in Previous: 2m
3.0 business days
🧾
Invoice Created Mar 2, 10:37 AM
Invoice Number: SM-254961

Bottlenecks

Scheduled
Duration: 3.9 business days (threshold: 2.0 business days)
Exceeded by 1.9 business days
Scheduled
Duration: 6.1 business days (threshold: 2.0 business days)
Exceeded by 4.1 business days
Awaiting Parts
Duration: 3.0 business days (threshold: 3.0 business days)
Exceeded by 0.1 business hours
Reschedule
Duration: 4.0 business days (threshold: 2.0 business days)
Exceeded by 2.0 business days
Scheduled
Duration: 4.6 business days (threshold: 2.0 business days)
Exceeded by 2.6 business days
Closed
Duration: 3.0 business days (threshold: 1.0 business days)
Exceeded by 2.0 business days
Ready to Bill
Duration: 1.6 business days (threshold: 1.0 business days)
Exceeded by 5.2 business hours

🔗 Related Artifacts

📞
Case 00561005
Closed
📦
Parts Order 00089749
Closed

ℹ️ Work Order Details

Status
Invoiced
Priority
P4
Type
Repair
Branch
N/A
Technician
Angel Rios
Scheduled
Feb 20, 1:30 PM
Created
Jan 21, 7:00 PM
Invoice #
SM-254961

Work Details (14)

Name Type Status Qty Amount Date
WL-03081043 Parts Open 1 $0.00 Jan 27, 10:01 PM
WL-03081106 Labor Open 2.5 $275.00 Jan 27, 10:53 PM
WL-03091500 Travel Open 20 $110.00 Feb 4, 3:29 PM
WL-03091499 Labor Open 0.75 $0.00 Feb 4, 3:29 PM
WL-03091893 Parts Open 1 $0.00 Feb 4, 6:14 PM
WL-03091895 Parts Open 1 $0.00 Feb 4, 6:15 PM
WL-03092105 Labor Open 3.25 $357.50 Feb 4, 7:33 PM
WL-03092308 Labor Open 0.5 $0.00 Feb 4, 10:17 PM
WL-03092309 Travel Open 7 $0.00 Feb 4, 10:17 PM
WL-03115042 Labor Open 1 $0.00 Feb 21, 12:26 AM
WL-03115043 Travel Open 34 $110.00 Feb 21, 12:26 AM
WL-03115044 Travel Open 7 $0.00 Feb 21, 1:12 AM
WL-03115045 Labor Open 3.5 $385.00 Feb 21, 1:25 AM
WL-03115052 Labor Open 0.5 $0.00 Feb 21, 2:01 AM

Details