Travel & Margin Analysis

Quantify excess travel cost and identify optimization opportunities across your field service operation

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WOs Analyzed

Total Travel Cost

$844

1,259 miles

Avoidable Cost

$794

1,185 excess miles

Optimal Cost

$50

If closest tech always used

Avg Excess / WO

296.2 mi

$198.46 per WO

Median Excess

592.4 mi

Outlier Rate (>50mi)

50%

2 WOs

Actual Travel Expenses

From 4 WOs with expense data

Total Expenses

$1,622

Labor - Travel

Mileage

$111

Lodging

$753

Airfare

Car Rental

$245

Per Diem

$475

Meals

Other

$38

Cost Overview Actual Expenses Cost Breakdowns Coordinator Analysis Tech Utilization Quick Wins Coverage Gaps Low Hanging Fruit

Billable vs Internal Cost — Margin Gap

Compares what was billed to clients against what we actually paid for travel expenses. The gap represents unbilled internal cost.

Internal Cost (What We Paid)

$1,622

4 WOs with expenses

Billed to Client

$130

8% recovery rate

Margin Gap (Unbilled)

$1,492

Cost absorbed internally

Avg Expense / WO

$406

Avg billed: $33

Internal Cost

$1,622

Billed

$130

Expense Breakdown by Category

Internal cost vs billed amount by expense type. Negative margin = we paid more than we billed.

Category	Lines	WOs	Internal Cost	Billed to Client	Margin Gap	Recovery %
Lodging	2	2	$753	$0	$753	0%
Per Diem	11	3	$475	$0	$475	0%
Car Rental	2	2	$245	$0	$245	0%
Mileage	4	2	$111	$130	$19 ✓	116.9%
Other Expenses	1	1	$38	$0	$38	0%
Airfare	2	2	$0	$0	$0	0%
Labor - Travel (Hours)	4	2	$0	$0	$0 ✓	0%

Expenses by Vertical

Vertical	WOs	Internal Cost	Billed	Gap	Recovery
EMS	4	$1,622	$130	$1,492	8%

Expenses by Order Type

Order Type	WOs	Internal Cost	Billed	Gap	Recovery
Cross-Training	2	$1,448	$0	$1,448	0%
Preventive Maintenance	2	$174	$130	$44	74.8%

Travel & Margin Analysis

Actual Travel Expenses

Billable vs Internal Cost — Margin Gap

Expense Breakdown by Category

Expenses by Vertical

Expenses by Order Type

Monthly Expense Trend — Internal Cost vs Billed