Travel & Margin Analysis

Quantify excess travel cost and identify optimization opportunities across your field service operation

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WOs Analyzed

5,416

Total Travel Cost

$311,576

465,038 miles

Avoidable Cost

$197,895

295,366 excess miles

Optimal Cost

$113,747

If closest tech always used

Avg Excess / WO

54.5 mi

$36.53 per WO

Median Excess

11.2 mi

Outlier Rate (>50mi)

23.7%

1,282 WOs

Actual Travel Expenses

From 3,655 WOs with expense data

Total Expenses

$1,354,472

Labor - Travel

$1,158,630

Mileage

$631

Lodging

$78,337

Airfare

$33,320

Car Rental

$23,850

Per Diem

$28,475

Meals

Other

$31,228

Cost Overview Actual Expenses Cost Breakdowns Coordinator Analysis Tech Utilization Quick Wins Coverage Gaps Low Hanging Fruit

Billable vs Internal Cost — Margin Gap

Compares what was billed to clients against what we actually paid for travel expenses. The gap represents unbilled internal cost.

Internal Cost (What We Paid)

$1,354,471

3,655 WOs with expenses

Billed to Client

$316,423

23.4% recovery rate

Margin Gap (Unbilled)

$1,038,048

Cost absorbed internally

Avg Expense / WO

$371

Avg billed: $87

Internal Cost

$1,354,471

Billed

$316,423

Expense Breakdown by Category

Internal cost vs billed amount by expense type. Negative margin = we paid more than we billed.

Category	Lines	WOs	Internal Cost	Billed to Client	Margin Gap	Recovery %
Labor - Travel (Hours)	6,767	3,341	$1,158,630	$298,685	$859,945	25.8%
Lodging	237	207	$78,337	$8,890	$69,447	11.3%
Airfare	65	53	$33,320	$2,550	$30,770	7.7%
Other Expenses	1,685	1,073	$31,228	$4,917	$26,311	15.7%
Per Diem	671	400	$28,475	$525	$27,950	1.8%
Car Rental	205	114	$23,850	$0	$23,850	0%
Mileage	13	7	$631	$857	$226 ✓	135.8%

Expenses by Vertical

Vertical	WOs	Internal Cost	Billed	Gap	Recovery
Healthcare Provider	3,746	$1,354,471	$316,423	$1,038,048	23.4%

Expenses by Order Type